Author Topic: 21 tips for time management  (Read 1034 times)

Offline shafayet

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21 tips for time management
« on: November 25, 2015, 03:33:06 PM »
21 Time Management Tips
I compiled this list of 21 tips to hopefully nudge you in the right direction.
Remember: There are innumerable hacks and tricks to manage your time effectively. These are some tips that I find helpful, but everyone is different.
Let this list be a catalyst to get you thinking regularly about how to refine your own practices.
1. Complete most important tasks first.
This is the golden rule of time management. Each day, identify the two or three tasks that are the most crucial to complete, and do those first.
Once you’re done, the day has already been a success. You can move on to other things, or you can let them wait until tomorrow. You’ve finished the essential.
2. Learn to say “no”.
Making a lot of time commitments can teach us how to juggle various engagements and manage our time. This can be a great thing.
However, you can easily take it too far. At some point, you need to learn to decline opportunities. Your objective should be to take on only those commitments that you know you have time for and that you truly care about.
3. Sleep at least 7-8 hours.
Some people think sacrificing sleep is a good way to hack productivity and wring a couple extra hours out of the day. This is not the case.
Most people need 7-8 hours of sleep for their bodies and minds to function optimally. You know if you’re getting enough. Listen to your body, and don’t underestimate the value of sleep.
4. Devote your entire focus to the task at hand.
Close out all other browser windows. Put your phone away, out of sight and on silent. Find a quiet place to work, or listen to some music if that helps you (I enjoy listening to classical or ambient music while writing sometimes).
Concentrate on this one task. Nothing else should exist. Immerse yourself in it.
5. Get an early start.
Nearly all of us are plagued by the impulse to procrastinate. It seems so easy, and you always manage to get it done eventually, so why not?
Take it from a recovering chronic procrastinator — it’s so much nicer and less stressful to get an earlier start on something. It isn’t that difficult either, if you just decide firmly to do it.
6. Don’t allow unimportant details to drag you down.
We often allow projects to take much, much longer than they could by getting too hung up on small details. I’m guilty of this. I’ve always been a perfectionist.
What I’ve found, though, is that it is possible to push past the desire to constantly examine what I’ve done so far. I’m much better off pressing onward, getting the bulk completed, and revising things afterward.
7. Turn key tasks into habits.
Writing is a regular task for me. I have to write all the time — for school, work, my student organization, my blog, etc. I probably write 5,000 – 7,000 words per week.
The amount of writing I do may seem like a lot to most people, but it’s very manageable for me, because it’s habitual. I’ve made it a point to write something every day for a long time.
I rarely break this routine. Because of this, my mind is in the habit of doing the work of writing. It has become quite natural and enjoyable. Could you do something similar? (Read “The Simple, Powerful Guide to Forming Any New Habit“)
8. Be conscientious of amount of TV/Internet/gaming time.
Time spent browsing Twitter or gaming or watching TV and movies can be one of the biggest drains on productivity.
I suggest becoming more aware of how much time you spend on these activities. Simply by noticing how they’re sucking up your time you’ll begin to do them less.
9. Delineate a time limit in which to complete task.
Instead of just sitting down to work on a project and thinking, “I’m going to be here until this is done,” try thinking, “I’m going to work on this for three hours”.
The time constraint will push you to focus and be more efficient, even if you end up having to go back and add a bit more later.
10. Leave a buffer-time between tasks.
When we rush from task to task, it’s difficult to appreciate what we’re doing and to stay focused and motivated.
Allowing ourselves down-time between tasks can be a breath of fresh air for our brains. While taking a break, go for a short walk, meditate, or perform some other mind-clearing exercise.
11. Don’t think of the totality of your to-do list.
One of the fastest ways to overwhelm yourself is to think about your massive to-do list. Realize that no amount of thought will make it any shorter.
At this point in time, all you can do is focus on the one task before you. This one, single, solitary task. One step at a time. Breathe.
12. Exercise and eat healthily.
Numerous studies have linked a healthy lifestyle with work productivity. Similar to getting enough sleep, exercising and eating healthily boost energy levels, clear your mind, and allow you to focus more easily.
13. Do less.
This is a tactic recommended by one of my favorite bloggers, Leo Babauta. Basically, do less is another way of saying do the things that really matter.
Slow down, notice what needs to be done, and concentrate on those things. Do less things that create more value, rather than more things that are mostly empty.
14. Utilize weekends, just a little bit.
One of my favorite memes depicts a gentleman casting his work aside, declaring, “It’s Friday! F#%$88u this shit.” The following image reads “Monday”, and the man is stooping to pick up the papers he’d tossed to the ground.
This is comical, but I’ve found that it’s amazing how doing just a little bit on weekends can really lessen the workload during the week. Aim for 2-4 hours per day. You’ll still leave yourself plenty of free time for activities.
15. Create organizing systems.
Being organized saves tons of time, and you don’t have to be the most ultra-organized person in the world either. Systems aren’t complicated to implement.
Create a filing system for documents. Make sure all items have a place to be stored in your dwelling. Unsubscribe from e-mail lists if you don’t want to receive their content. Streamline, streamline, streamline.
16. Do something during waiting time.
We tend to have a lot of down-time where we don’t try to do much. Waiting rooms, lines at the store, time on the subway, on the elliptical at the gym, etc.
Find things to do during this time. I tend to have a lot of reading for classes, so I bring some of it almost everywhere I go and read during waiting time.
17. Lock yourself in.
No distractions, no excuses. Sometimes, the only way I’m going to get something done is if I’m under lock and key, alone in a room. If you’re like me, realize it, and act accordingly.
18. Commit to your plan to do something.
I kind of mentioned this already, but it’s worth repeating. Don’t flake on your own plan to do something!
Be resolute. Be committed. Be professional about it, and follow through. A firm will to accomplish what you decide to accomplish will take you anywhere.
19. Batch related tasks together.
Let’s say that over a given weekend you need to do two programming assignments, write three essays, and make two videos. Rather than approaching this work in whatever order you feel, group the like tasks and do them consecutively.
Different tasks demand different types of thinking, so it makes sense to allow your mind to continue to flow with its current zone rather than switching unnecessarily to something that’s going to require you to re-orient.
20. Find time for stillness.
In our go, go, go world, too many people don’t find time to just be still. Yet, it’s extraordinary what a stillness practice can do. Action and inaction should both play key roles in our lives.
Discovering time in your life for silence and non-motion reduces anxiety and shows you that there is no need to constantly rush. It also makes it easier to find your work pleasurable.
21. Eliminate the non-essential.
I know this one has been mentioned in one capacity or another already, but it’s one of the most useful tips you can take away from this post.
Our lives are full of excess. When we can identify that excess and remove it, we become more and more in touch with what is significant and what deserves our time.
One Last Tip (The Best One)
There’s one final tip I want to mention. If you remember one thing from this post, remember this:
Enjoyment should always be the goal. Work can be play.
We get so caught up in busyness that we forget to enjoy what we’re doing. Even when we focus on working smarter, we’re still often too focused on getting things done.
This should never be the point. Always ask yourself: What can I do to spend more time enjoying what I’m doing?
The goal should be to arrange your commitments in a way that you’re happy living out the details of your daily life, even while you’re working.
This may sound like a pipe dream, but it’s more possible than ever in today’s world. Be curious. Be open to opportunity. Know yourself. Embrace your passions.

Offline sajib

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Re: 21 tips for time management
« Reply #1 on: February 22, 2016, 02:52:36 PM »

    Create a daily plan. Plan your day before it unfolds. Do it in the morning or even better, the night before you sleep. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.

    Peg a time limit to each task. Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.

    Use a calendar. Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software. Google Calendar is great – I use it. It’s even better if you can sync it to your mobile phone and other hardwares you use – that way, you can access your schedule no matter where you are.

    Use an organizer. The organizer helps you to be on top of everything in your life. It’s your central tool to organize information, to-do lists, projects, and other miscellaneous items.

    Know your deadlines. When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organizer so you know when you need to finish them.

    Learn to say “No”. Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.

    Target to be early. When you target to be on time, you’ll either be on time or late. Most of the times you’ll be late. However, if you target to be early, you’ll most likely be on time. For appointments, strive to be early. For your deadlines, submit them earlier than required.

    Time box your activities. This means restricting your work to X amount of time. Read more about time boxing: #5 of 13 Strategies To Jumpstart Your Productivity.

    Have a clock visibly placed before you. Sometimes we are so engrossed in our work that we lose track of time. Having a huge clock in front of you will keep you aware of the time at the moment.

    Set reminders 15 minutes before. Most calendars have a reminder function. If you’ve an important meeting to attend, set that alarm 15 minutes before.

    Focus. Are you multi-tasking so much that you’re just not getting anything done? If so, focus on just one key task at one time. Close off all the applications you aren’t using. Close off the tabs in your browser that are taking away your attention. Focus solely on what you’re doing. You’ll be more efficient that way.

    Block out distractions. What’s distracting you in your work? Instant messages? Phone ringing? Text messages popping in? I hardly ever use chat nowadays. The only times when I log on is when I’m not intending to do any work. Otherwise it gets very distracting. When I’m doing important work, I also switch off my phone. Calls during this time are recorded and I contact them afterward if it’s something important. This helps me concentrate better.

    Track your time spent. Egg Timer is a simple online countdown timer. You key in the amount of time you want it to track (example: “30 minutes”, “1 hour”) and it’ll count down in the background. When the time is up,the timer will beep. Great way to be aware of your time spent.

    Don’t fuss about unimportant details You’re never get everything done in exactly the way you want. Trying to do so is being ineffective. Read more: Why Being A Perfectionist May Not Be So Perfect.

    Prioritize. Since you can’t do everything, learn to prioritize the important and let go of the rest. Apply the 80/20 principle which is a key principle in prioritization. Read more about 80/20 in #6 of 13 Strategies To Jumpstart Your Productivity.

    Delegate. If there are things that can be better done by others or things that are not so important, consider delegating. This takes a load off and you can focus on the important tasks.

    Batch similar tasks together. For related work, batch them together. For example, my work can be categorized into these core groups: (1) writing (articles, my upcoming book) (2) coaching (3) workshop development (4) business development (5) administrative. I batch all the related tasks together so there’s synergy. If I need to make calls, I allocate a time slot to make all my calls. It really streamlines the process.

    Eliminate your time wasters. What takes your time away your work? Facebook? Twitter? Email checking? Stop checking them so often. One thing you can do is make it hard to check them – remove them from your browser quick links / bookmarks and stuff them in a hard to access bookmarks folder. Replace your browser bookmarks with important work-related sites. While you’ll still check FB/Twitter no doubt, you’ll find it’s a lower frequency than before.

    Cut off when you need to. #1 reason why things overrun is because you don’t cut off when you have to. Don’t be afraid to intercept in meetings or draw a line to cut-off. Otherwise, there’s never going to be an end and you’ll just eat into the time for later.

    Leave buffer time in-between. Don’t pack everything closely together. Leave a 5-10 minute buffer time in between each tasks. This helps you wrap up the previous task and start off on the next one.
Kamrul Hossain Sajib
Assistant Controller of Examination
Daffodil International University

Offline Md. Siddiqul Alam (Reza)

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Re: 21 tips for time management
« Reply #2 on: May 28, 2016, 04:05:35 PM »
Informative but difficult to follow in everyday.
MD. SIDDIQUL ALAM (REZA)
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Offline asitrony

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Re: 21 tips for time management
« Reply #3 on: May 29, 2016, 02:28:26 PM »
If we follow them , no one can stop us.


Very useful information to follow in life.

Thanks for sharing.

Offline 750000045

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Re: 21 tips for time management
« Reply #4 on: June 04, 2016, 03:19:07 PM »
It would be a good thing for all of us, if we maintain this..........

Offline refath

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Re: 21 tips for time management
« Reply #5 on: February 06, 2017, 12:49:35 PM »
Very informative.
Refath Ara Hossain
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Daffodil International University

Offline subrata.ns

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Re: 21 tips for time management
« Reply #6 on: February 14, 2017, 11:19:24 AM »
Informative and thanks for sharing
Subrata Banik
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Offline Arfuna Khatun

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Re: 21 tips for time management
« Reply #7 on: April 16, 2017, 12:13:55 PM »
thanks
Mosh. Arfuna Khatun
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Offline azizur.bba

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Re: 21 tips for time management
« Reply #8 on: April 21, 2017, 09:18:55 PM »
thanks and Keep sharing

Offline tasnim.ete

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Re: 21 tips for time management
« Reply #9 on: May 10, 2018, 01:51:30 PM »
Excellent writing.

Offline parvez.te

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Re: 21 tips for time management
« Reply #10 on: July 01, 2018, 01:36:59 PM »
informative post

Offline 710001983

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Re: 21 tips for time management
« Reply #11 on: August 26, 2018, 08:47:58 AM »
Useful.
Md. Imdadul Haque
Lecturer
Department of Public Health
Daffodil International University
Dhaka-1207