Detailed Guidelines For Internship Report
During the internship in an organization you should prepare a report under the guidance of your academic supervisor. You must meet your supervisor at least 7 times and get advice to proceed with your internship work. Some important guidelines of the report preparation are given below.
Give a brief description of the organization. Usually, it should cover the origin, chronological progress, and current activities of the organization. Basically, the title of the internship will help determine the direction of the description in this section. A significant part of the introduction will focus on the topic you have chosen for study purpose.
In a nutshell, describe the nature of the study. If possible, do literature review and establish research gap to determine your contribution area. You can also identify some factors that could be considered the foundation factors of the study.
3. Scope of the Study:
The scope of the study is confined to the organization you are working for. The study will investigate different areas which are related to your title of the study.
4.Problem Statement/ Objective of the Study
: Describe how worthwhile the problem is to be a research study. Then, define the problem with a broad or general statement. After making a broad statement of the problem, split the problem into different component factors.
â€¢ Broad Statement:
You have to make a general statement on the problem/research issue you are addressing. For example, â€œTo have a broad idea of different activities of the organization.â€
â€¢ Specific Objectives
: Specific objectives must be derived from the broad statement of the problem. For example, the specific objectives of the study are as under:
1.To know different activities of the organization;
2.To evaluate all the activities of the organization;
3.To identify different problems of the organization; and
4.To prescribe some solutions.
5. Methodology/ Design of the Study:
First, mention what type of study it is. (e.g. This research is an exploratory or descriptive or conclusive research in nature.
Then, mention the types of data used (e.g. primary data and secondary data or both) to conduct your study. If secondary data have been used, then mention the secondary sources properly.
If primary data have been used, then you have to clearly mention the following.
a) Who is the target population of your study?
b) What is your sample size? (If possible, give the technique of sample size determination.)
c) What sampling techniques have you applied to select your sample (respondents)? If you apply non-random sampling technique, then clarify why you have applied it instead of random sampling? Remember, random sampling should be the first choice.
d) To reduce bias/error (sampling or non-sampling error), what measures have you taken?
e) If necessary, give the description of sample element, sample unit, sampling frame, extent, time etc. (Please consult some books like Marketing Research by Malhotra, Chapter 11 & 22.)
f) Method of data collection (questionnaire method, observation method, direct interview method etc.)
g) If you have used questionnaire, then mention the type of questions you have used, how you have prepared the questionnaire etc.
h) If you have used any scale of measurement, then give its description, i.e. how you have prepared it, how many categories you have used, etc.
i) For data analysis, what statistical tools you have used. If you have used any software, give the description of the software briefly.
6. Limitations of the Study:
Give very short description of the limitations of the study. Most typical limitations are like time limitations, lack of experience, lack of confidential data etc.
7. Discussions, Analyses and Findings:
This is the main part of the report. This part should be 10 to 15 pages. There will be a number of sub-headlines which will depend on the objectives of the study. Usually you have to make subheadings, depending on each specific objective.
8. Recommendations/ Policy Implications:
This part should be specific. Here, you will mention â€˜what to do?â€™ and â€˜how to do it?â€™ You can number your recommendations.
It should be more concrete.
: Appendices are provided to give supplementary information, which is included in the main text and may serve as a distraction and cloud the central theme.
â€¢ Apprentices should be numbered using Arabic numerals, e.g. Appendix-1, Appendix-2, etc.
â€¢ Tables and References appearing in appendices should be numbered and referred to at appropriate places just as in the case of chapters.
â€¢ Apprentices shall carry the title of the work reported and the same title shall be made in the contents page also.
11. References: The listing of references should be typed 4 spaces below the heading â€œREFERENCESâ€ in alphabetical order in single spacing left-justified. The reference material should be listed in the alphabetical order of the first author.
A typical illustrative list (following APA format) given below related to the citation example mentioned above:
Kim, H.J., McCahon, C., & Miller, J. (2003), Assessing service quality in Korean casual-dining restaurants using DINESERV. Journal of Food service Business Research, 6(1), 67-87.
Lee, S., Kim, Y., Hemmington, N., & Yun, D. (2004). Competitive service quality improvement (CSQI): A case study in the fast-food industry. Food Service technology, 4, 75-84.
Sulek, j.M., & Hensley, R.L. (2004), The relative importance of food, atmosphere, and fairness of wait: The case of a full service restaurant. Comell Hotel and Restaurant Administrative Quarterly, 45(3), 235-248.
In case of articles downloaded from the Internet, reference should be as follows:
Bond, M. A., & Pyle, J. L. (1998). The ecology of diversity in organizational
settings: Lessons from a case study. Human Relations, 51, 589-623. Retrieved from
World Wide Web: http://www.humanrelations.html
on June 5, 2005.N.B.
The report must be written impersonally (without using I, we, my, etc.).
The report must maintain right time-view point (like past, present). Arrangement of Contents:
The sequence in which the Internship Report should be arranged and bound will be as follows:
1. Cover Page
2. Inner Cover (detailed identification page)
3. Letter of Transmittal (From the Student)
4. Certificate of Approval (From the Supervisor)
5. Preface or Forward
6. Abstract (Summary of the report in approximately 150 words, if needed)
7. Table of contents
8. List of Figures/Tables, Symbols, Abbreviations and Graphs (If there is any)
10. Background of the Study
11. Scope of the Study
12. Problem Statement/ Objective of the Study
- Broad Statement
- Specific Objective
13. Methodology/ Design of the Study
14. Limitations of the Study
15. Discussions, Analyses and Findings
18. Appendices (If there is any)
19. Reference / Bibliography
Only important tables, figures and graphs should be used in suitable places throughout the paper. Large tables, figures and graphs may be presented in the appendices.Page Dimension and Binding Specifications
The dimension of the internship report should be in A4 size. The internship report should be bound using suitable binding materials with prior approval from the concerned supervisor. The cover should be printed neatly and clearly.Preparation Format:
The following shows the pattern that should be used for the Internship Report:
1. Cover Page:
The Cover page of the internship report should include only the title with Arial/Times New Roman font of size 24.
2. Inner Cover (Detailed identification page):
Leaving a blank page after the cover page, there should be an inner cover containing the detailed identification of both the student and the supervisor. The inner cover should also contain the academic details of the Internship Report. For all necessary academic purposes the information provided in this page will be used.
3. Letter of Transmittal (From the Student): After the cover page there should be a letter of transmittal duly signed by the student.
4. Certificate of Approval (From the Supervisor): A letter of approval issued and properly signed by the supervisor should be attached with the report.
5. Preface or Forward: There can be a separate section acknowledging the helps and supports received from various sources. This section might also include the personal evaluations of the candidate regarding the selected topic. Relevance of topic and formal language has to be carefully taken care of. However, inclusion of this section is optional.
6. Abstract (Summary): Abstract should be a one page synopsis of the Internship Report (suitably around 150 words) typed using double line spacing, Font Style â€œTimes New Romanâ€ and Font Size 12. This section is optional.
7. Table of Contents: The table of contents should include all materials as well as any material which precedes it. The title page and Letter of Transmittal will not find place among the items listed in the contents but the page numbers of which are in lower case Roman letters. One and a half spacing should be adopted for typing the matter under this head.
8. List of Tables, Figures and Graphs: The list should be used exactly the same captions as they appear above/below the tables in the text. One and a half spacing should be used for typing the matter under this head.
9. List of Symbols, Abbreviations and Nomenclature: One and a half spacing should be used for typing the matter under this head. Standard symbols, abbreviations etc. should be used.
10. Chapters: The chapters may be broadly divided into 3 parts â€“ (i) Introductory chapter, (ii) Chapters developing the main theme of the Internship work and (iii) Recommendations and Conclusion (If there any).Typing Instructions:
- The impression on the typed copies should invariably be black in complexion.
- Single / one and a half (1.5) line spacing (depending on the nature of the text) should be used for typing the general text. The general text of the Internship Report should be typed in the Font style: â€œTimes New Romanâ€ and Font size: 12 (twelve).
- Throughout the entire text there must be margins of at least 1 (one) inch on all four sides of the paper.