Daffodil International University

Faculties and Departments => Business Administration => Business & Entrepreneurship => BBA Discussion Forum => Topic started by: Nusrat Nargis on May 02, 2013, 01:51:01 PM

Title: Time management tips
Post by: Nusrat Nargis on May 02, 2013, 01:51:01 PM

How to make a to do list???????

Step 1: Think of everything you need to do. State it clearly, and use proper English.

Step 2: Use good handwriting. If you can't read it, what's the point?

Step 3: Make it noticeable. Write in bright colors or put it in a noticeable place.

Step 4: Put a date or day on it.

Step 5: Organize the list to get it done quickly.

Step 6: Prioritize the most important things first. Put the most important problems first. If it's a big list, break it into manageable or incremental one-weekend or one-day projects.

Title: Re: Time management tips
Post by: tasnim_eco on May 02, 2013, 02:10:37 PM

Nice post.. Some mobile phones have this option to make to do list and even an alarm system for this. I think we can make the list and set the alarm at night for the next day to avoid any problem in managing time for work.

Title: Re: Time management tips
Post by: shahanasumi35 on May 02, 2013, 05:59:32 PM

Thanks nusrat for this post. My thinking is  that if I have any important  task  then I have to prepare a list how to do that task and if necessary follow an alarm system to complete that task properly and to avoid any problem in our workplace.

Title: Re: Time management tips
Post by: Sultan Mahmud Sujon on May 03, 2013, 06:29:05 PM

Use an A-B-C rating system for items on your "to do" lists with A items being highest priority..

thank u mam for sharing ur idea

Title: Re: Time management tips
Post by: Nusrat Nargis on May 04, 2013, 12:39:28 PM

thank u all for additional tips.

Title: Re: Time management tips
Post by: sayma on May 07, 2013, 01:16:03 PM

A good post and important as well....

Title: Re: The what, why and how of to-do lists
Post by: Omar Faruk Mazumder on May 07, 2013, 01:34:16 PM

Nice and useful post. Here is some more workings on The what, why and how of to-do lists


What

Listing!
A simple presentation of three to five tasks that enables you to identify and visualize a core group of tasks in one place for easy reference. It grows and shortens as you work through items Posted on a bulletin board, refrigerator or space readily reminds you of what you prioritize to do and when you need to do it (deadlines)
   
Organize!
It is an organizational tool that can be used for scheduling with electronic calendaring, strategic post-it notes, email, instant messenger, SMS and other communication services, etc. It can be a Not-to-do list where the time is not right, but you don't want to forget the item May help you develop timelines, sub-tasks, etc. to get the job done! (but separate from the to do list!)

Why:

Reduce stress
You can reduce stress by itemizing and prioritizing tasks and giving them a place in your life.

Remind yourself
A list displayed in a prominent place can remind you of what you consider important to do.
 
Strategic completion
When reminded, you also are thinking about the task, as well as what resources, strategies and options for completing the task! It can be fun!  Playing with the list can encourage thinking outside of the box for solutions.  Add images and pictures to create a more enjoyable even accurate presentation.

How:

Use the simple exercise above to identify tasks
Go to Prioritizing tasks to build an operational sequence
Enter items into electronic calendaring, strategic post-it notes, email, instant messenger, SMS and other communication services
Share With friends, family and colleagues for assistance and insights to communicate what you are working on and where you are Cross off items and celebrate their completion
Apply the to do list to your daily life

Source: Collected.

Title: Re: Time management tips
Post by: sajib on May 14, 2013, 03:59:09 PM

Time management is a skill that takes time to development and perfect. It also is a skill that is different for everyone. Your best bet is to try a variety of different approaches until something clicks in your brain and sticks in your routine.

Here are a handful of tips to consider:

    Make Lists: Write as much down as you can. If you don’t carry a planner or notebook already, start. Personally, I’ve always preferred a small, simple, white-lined notebook because you aren’t restricted by the various boxes and lines of the average planner.

    A simple To Do List is often a huge help to anyone, but I can attest gleefully to the 3 Lists of 3 Method more than any other. You’re goal is to avoid a list that reaches outrageous length and is overwhelming to even look at.

    Make Use of Down Time: Using walking, driving, showering, or otherwise “dead” times to plan. Think about what your goals are for that day or the next. Which goals are most important? Prioritization is the key.

    Reward Yourself: Whenever you accomplish something, especially the important things, make sure to take the time to reward yourself. A Clockwork Orange author Anthony Burgess’ used the “Martini Method” to get things done. Burgess set a goal of 1,000 words per day. When he finished his word count, he’d relax with a martini and take the day off. Maybe a martini isn’t the ideal reward for some of us, but the method stands useful.

    Concentrate on One Thing: The human mind works more efficiently when it is focused. As we’ve seen before multitasking is actually a disadvantage to productivity. Focus on one thing and get it done. Take care not to bleed tasks into each other. At times, multitasking may seem like a more efficient route, but it is probably not.

    Avoid Procrastination at All Costs: When trying to be more productive and trying to save time, procrastination should be avoided like nothing else. It is the ultimate productivity-killer.

    Set Personal Deadlines: Nobody likes deadlines. They cause stress, aggravation, worry, and, more stress. A guaranteed way to alleviate some of this stress is to set your own earlier deadlines. Be realistic but demanding of yourself. Challenge yourself and, referring to tip 3, reward yourself for a meeting a difficult challenge. Not only will this save you time and make you more productive in the long run, but you will also have a buffer time with little to no penalties compared to those received for missing a real deadline. Of course, this tip has potential for abuse, so be sure to make your own penalties for missing your personal deadlines.

    Delegate Responsibilities: It is not uncommon for people to take on more than they can handle. The overestimation of one’s abilities, though not necessarily a bad thing, can often result in stress and more work for an individual. To avoid this unnecessary stress, do not feel bad about delegating tasks.

    Set up a Long Term Planner: In the everyday drab of life, we can often lose sight of our goals. Setting up a long term planner will help you envision your long term goals and rationalize your current objectives. Whenever you find yourself thinking “Why am I putting myself through this work right now? I could be home watching Lost.” just take a look at your long term planner and you’ll be reminded of paying off your mortgage or saving up enough for your child’s college tuition. Revise this long term planner monthly to keep goals up-to-date.

    Employ a program like RescueTime: This is a lightweight app that records and graphs how you spend your time on your computer. Those “2-minute” breaks to check out Digg, or play a flash game on some website, or email Aunt Betty, can add up to quite a bit of wasted productivity and wasted time. RescueTime will allow you to see exactly how you spent your time and will even send a weekly report to your email.

    Work in a Team: This tip works hand-in-hand with tip # 7. Although giving up responsibilities is a scary thought for some, it is an invaluable method to increase the average team productivity of all involved. Make sure the team goals are clear and make sure everyone knows who is responsible for given tasks. Make sure all lines of communication are always open. A clogged or blocked line will have the opposite effect on productivity. Give tasks to those who are best suited for them and things will get done faster.

    Be Careful to Avoid Burnout: Burnout occurs when your body and mind can no longer keep up with the tasks you demand of them. Don’t try to force yourself to do the impossible. Delegate time for important tasks, but always be sure to leave time for relaxation and reflection. Review your recent accomplishments and make sure you feel good. Review and reflection is one of the best ways to gain confidence and higher confidence means more productivity.

Title: Re: Time management tips
Post by: masum iqbal on May 14, 2013, 07:45:32 PM

Thank you very much for these important posts on time management.

Let us maintain time schedule in all of our activities in the university.

Title: Re: Time management tips
Post by: Shahnoor Rahman on May 15, 2013, 12:59:14 PM

Time management is really essential for each and every step of our life. If we are able to track it properly then it will help to lessen all the nervousness, stress, anxiety and worries. Thank you for posting such an important topic.   

Title: Re: Advantages of Managing Your Time
Post by: Omar Faruk Mazumder on May 15, 2013, 02:11:06 PM

Advantages of Managing Your Time

Enhances Productivity
Enhancing work productivity is the main goal of time management. A realistic management of time allows you to be more productive. Take a stock of how much time you have in hand for a given task and compete it within the stipulated period. Much to do in less time is a generic problem and only those who can manage their time effectively, will be able to deal with it successfully.
 
Allows You to Be In Control
Everyone keeps harping about how life is beyond their control. While certain things really are, it is still possible to take command of most of the things in life with much ease. The key, however, is time management. Get rid of the habit to procrastinate, do your work on time, and exercise control over your life. It is actually as easy as it sounds.
 
Reduces Stress & Frustration
Time is the most valuable resource and yet, the most undervalued. It needs to be acknowledged that a paucity of time for finishing tasks makes you feel stressed out and frustrated and the spill-over effect is to be seen in every aspect of your life.  Manage your time well to get things in order and see how it works wonders on your temperament. Good time management helps you to wind up things on time and helps relax your mind.
 
Saves Quality Time
Managing time also helps you in saving precious time, which you can utilize in pursuing your hobbies or spending quality time with your family. The quality time you save heightens your satisfactions level, which consequentially betters the quality of your life. Being able to save some valuable time in a day and utilize it in your favorite ways makes you feel happy and helps you be at peace with yourself and others.
 
Boosts Confidence and a Sense of Achievement
Completing tasks within a set period boosts your confidence and self-belief, as your life seems to be under your control. You feel a sense of accomplishment on being able to fulfill all your responsibilities, that too on time. That is what time management does to you. It allows you to bask in your own glory and feel simply great about your achievements. So, manage your time well and feel the transformation within.

Title: Re: Time management tips
Post by: Nusrat Nargis on May 25, 2013, 12:32:22 PM

Thank you for this post omar.vcoffice.

Title: Re: Time management tips
Post by: Omar Faruk Mazumder on May 26, 2013, 10:04:51 AM

Welcome... :)

Time Management Matrix

(http://www.effective-time-management-strategies.com/images/time_management_matrix.gif)

Title: Re: Time management tips
Post by: sayma on May 27, 2013, 05:19:26 PM

All of these posts regarding time management is very informative as well as  important.

Title: Re: Time management tips
Post by: munna99185 on May 28, 2013, 11:29:33 AM

It is wise to understand the problem, then go for the solution.
Past can not be reshaped, future can be.

Sayed Farrukh Ahmed
Assistant Professor
Faculty of Business & Economics
Daffodil International University

Title: Re: Time management tips
Post by: Nusrat Nargis on June 01, 2013, 12:07:19 PM

thanks sir for the post.