Microsoft Access is an information database that stores information by association. For example, keywords such as property and fields are stored together and placed on a list of files that contain those same keywords. This helps keep files organized and easily accessible. Administrators to the program can effectively create what is known as a user profile, or user statement, allowing others to view and change the contents of various Access files.
1. Open Microsoft Access from your computer programs. Exit out of the "Create a New Database" inquiry box.
2. Click on "Tools" and select "Security" from the drop-down menu. This opens another drop-down menu. Choose "User and Group Accounts" from this secondary menu. This opens a box to add users and groups.
3. Click on the "Users" tab in the box. In the empty name field, type in the name of the user you wish to add. This will be the main identifier of that specific user. Click "New."
4. Type in a user ID for your new user in the next pop-up box that appears. This cannot be the same name you used for the main identifier. The ID can be numerical, alphabetical or a combination of both. Click "OK." This closes the box and returns you to the previous one.
5. Highlight "Users or Admins" on the bottom menu titled "Available Groups" and then click "Add." This adds your new user to the group you specify. Administrators have the option to change files, while users can be restricted to reading only.
6. Click the "OK" button to exit the new user setup and save your information.